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PIP Functional Assessor Compliance Support
Why Compliance Matters for Clinical Assessors
PIP Functional Assessors work in positions of trust and use their healthcare knowledge to support Personal Independence Payment (PIP) assessments.
To protect the integrity of the assessment process and ensure assessors meet the required professional standards, candidates must complete a range of compliance, registration and security checks before starting work.
This includes professional registration verification, DBS checks, right-to-work checks, reference verification and Department for Work and Pensions (DWP) security clearance. Our specialist compliance team will support you throughout the process and explain each step along the way.
Preparing For Your First Day
Our experienced compliance team will guide you through every stage of the registration, vetting and onboarding process, helping you prepare for a successful start as a PIP Functional Assessor with Medacs Healthcare.
As a PIP Assessor, you will use your clinical expertise to help assess how health conditions and disabilities affect an individual's daily living and mobility. Because these roles support important public services, all assessors must complete a range of professional, compliance and security checks before starting work.
As part of this process, you will require Department for Work and Pensions (DWP) security clearance, which can take up to three weeks to complete. To help make the process as smooth as possible, we have provided a checklist of the documents and information you will need.
Already Received an Offer?
If you have accepted an offer to join Medacs Healthcare as a PIP Functional Assesor, please return all requested documents within seven working days.
Providing your information promptly will help avoid unnecessary delays and ensure you're ready to begin your new role as quickly as possible
Beth McKenna - Recruitment and Onboarding Lead
What Documents Do I Need to Become a Clinical Assessor?
Before you can start work as a Clinical Assessor, you'll need to complete several compliance, registration and security checks.
Use the checklist below to learn what documents are required and how to prepare them.
Everything starts with your up-to-date CV; here's how to ensure your CV is ready for your new role:
Top Tip: Before submitting your CV double check you have:
- Included all roles in month / year format
- State profession / qualification date
- Added university details and an academic reference if applicable
When you have received your offer to join our team of clinical assessors you will receive your Baseline Personnel Security Standard (BPSS) Vetting Form.
This will be sent as a link within the Compliance guide.
It is important that all sections of this document are completed carefully and accurately.
This document must be hand signed however we can send you a printed copy if needed.
Top Tip: Remember to include a personal reference (someone you have known at least 3 years and cannot be a manager, relative, or housemate).
Our Clinical Assessors are made up of registered nurses, and registered occupational therapists, paramedics and physiotherapists.
All of our assessors must registered with their own professional body.
If you are a Nurse, you must be registered and have an active pin (without restrictions) with the Nursing and Midwifery Council (NMC).
If you are an Allied Health Professional, you must be registered and have an active pin (without restrictions) with the Health & Care Professions Council (HCPC).
As a Clinical Assessor for Medacs Healthcare you will need an enhanced DBS certificate.
If you are not on the update service, you will be sent a link to complete your enhanced DBS application.
Top Tip: You’ll need to prove your identity and provide addresses for the last 5 years (including the dates you lived at each address), so make sure you have this information handy when applying.
Our team of Clinical Assessors is made up of office, hybrid and remote workers.
All documents will be verified face to face where possible however if you are a remote worker, you will be able to complete your ID verification remotely. You will receive a Trust ID link to upload your passport photo.
We will then arrange a video call with you via Teams to verify your documents.
Please note: If you have an overseas passport, we’ll need to verify your ID in person. Please have your Right to Work share code ready.
As part of our vetting process it is vital that our Clinical Assessors provide us with up to date and valid ID documents.
Please take a look at the list below and follow the link to view the full list of accepted ID documents.
We will ask you to provide the following:
Right to work documents
Two proofs of address
Proof of your National Insurance number
Here are a few of our accepted documents:
Passport
UK driving license
Utility bill (dated within 3 months)
Bank/credit card statement (dated within 3 months)
You can find the full list of accepted documents here:
You can find the full list of accepted documents here:
As part of our registration and vetting process, you must provide us with references covering your past three years of employment (including University). References are requested via Experian, and you will receive a direct link where you can provide your employer information. Please note that this must be completed within 48 hours. You will also be asked to complete a consent form, which allows us to chase your references where necessary.
Top Tip: References can often take a little while to come through, so speak to your referees in advance to let them know this is a requirement of your new role and that a reference request will be sent to them.
If there is a delay with your references – don’t panic. You can download your employment history from HMRC as a PDF and email it to our team.
If you cannot see the email from Experian, check your junk or spam folders.
To help you enjoy everyday in your new role at Medacs Healthcare, we need to be made aware of any adjustments or support you may need to help at work.
Top Tip: Complete the Pre-assessment form as soon as possible, so that our team are aware and can help you thrive in your new role.
Our Top Tips for Clearance
Our clearance process is set by the Department of Work & Pensions (DWP), and all documents for the role will be processed by an external vetting team.
To help you with this here are our top tips for ensuring all documents are accepted.
PIP Functional Assessor Compliance FAQs
Before starting your new role, you'll need to complete a number of compliance, registration and security checks. These typically include:
- An up-to-date CV
- Your BPSS Vetting Form
- Professional registration details
- An enhanced DBS certificate
- Right to Work documentation
- Identification documents
- Employment references covering the last three years
Our compliance team will guide you through every step and explain what information is required
As part of the onboarding process PIP Functional Assessors require Department for Work and Pensions (DWP) security clearance.
This process can take up to three weeks to complete, although timescales may vary depending on individual circumstances and the information provided. To avoid delays, we recommend submitting all requested documents as soon as possible
All of our PIP Functional Assessors must hold active professional registration with the relevant regulatory body.
This includes:
- NMC registration for Nurses
- HCPC registration for Physiotherapists, Occupational Therapists and Paramedics
Your registration must be active and free from restrictions before you can begin work
Yes. All PIP Functional Assessors require an enhanced DBS certificate as part of the compliance process.
If you are not already subscribed to the DBS Update Service, our team can advise on how to complete a new DBS application.
All candidates must provide evidence of their legal right to work in the UK. Depending on your circumstances, this may include a UK passport, visa documentation or a Right to Work share code.
Where possible, documents will be verified remotely using secure identity verification processes. In some cases, face-to-face verification may be required.
Reference delays can happen, particularly during busy periods. If you're experiencing difficulties obtaining references, please contact our compliance team as soon as possible.
In some cases, additional employment history documentation may be accepted while we continue to work with you to complete the checks required for your role.
If you are experiencing difficulties getting your references back simply select the Clinical Asseesor tab on our Contact us page.
No. It is really important that all required compliance, professional registration and security clearance checks must be successfully completed before you can begin working as a PIP Functional Assessor. This helps ensure compliance with regulatory requirements and protects the integrity of the assessment process.
Our specialist compliance team will support you throughout your journey, from receiving your offer through to your first day. They'll explain what documents are required, answer any questions you may have and help you navigate each stage of the registration, vetting and onboarding process
Our PIP Functional Assessors work in positions of trust so compliance checks help ensure that all assessors hold the right qualifications, professional registrations, security clearances and right-to-work documentation required for the role.
